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Top 5 Best Email Hosting Services for Businesses in 2022 These email providers will take care of everything for you in the background.
Best Email Hosting For Small Business
Email seems simple to users, but that’s because your email provider takes care of all the complexity in the background. If you are just starting a business, YourBusinessName@gmail.com is available but as your business grows and you want to give each employee their own email account, you will need to invest in a dedicated email hosting service.
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While technicians can still host your email server, it can be cumbersome for someone to use and probably not a good use of anyone’s time. And the best business email hosting services are as good as (or identical) user email services like Gmail and Outlook.
I spent a lot of time researching and testing options, and these are the best email hosts to consider for your business.
All of our top programs are written by people who have spent much of their careers testing and writing about software. We spend dozens of hours researching and testing each application, as it is intended to use and evaluate it, different from the criteria we set for the category. We never charge a fee for posting in our articles from any program or for any link to any website – we appreciate the trust of our readers in providing genuine reviews. Be sure of the types and applications we review. For more information on our process, read the full analysis of how we select applications to display on the blog.
Web hosting providers can provide email hosting services at an additional cost. While some apps and services are robust (like Titan available from some different hosting companies), other apps are completely useless. You will be able to send and receive emails, but if you use a modern client email service like Gmail or Outlook, things will feel That is unbelievable. So much so that some of these services only offer email synchronization on PCs and mobile phones, a feature on higher-end plans.
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For the same price or more than a few dollars a month, you can get a modern email client instead. (The two options here are the business versions of Gmail and Outlook.
Many email hosting providers also offer additional productivity tools, from calendars and contact books to the entire office suite. Email service is the most important factor, but I also think about the additional tools that each service provides as part of a common package. (If you look at the top two apps, you will understand why.)
I started with a list of nearly 20 companies that claim to offer business class hosting services. Using these criteria, I narrowed the list down to about 10, which required more in-depth testing – the rest would obviously not meet the bar I set. For 10 I registered and continued to create an account (if I do not already have one). In some cases, it quickly became apparent that the program would not create a list, so I stopped. Otherwise, I usually navigate the software and its functionality, noting how easy they are to use. (This was an unusual experience when I used some of these programs as part of my technical writing work. More than a decade.)
Because all good email hosting services offer the same set of functions, the decision about which software to include is often based on the add-ons they offer and the price. While generally I try to avoid just comparing software features by spec in some situations it is necessary.
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(Quick note: It is important to understand the difference between an email hosting provider and an email client. An email client is something that allows you to send and receive email across a network. An email application or email client is an application that You use to write and read emails. Your email client and client are not the same. For example, you can send and receive emails hosted on Google Workspace or Microsoft Outlook through different computers – Web applications and mobile applications. This looks especially at the features of email hosting providers and not always the features of their existing email client. If you are looking for an email client for your business, check out our guide for the best email client.)
There are two main options for email hosting: Microsoft 365 and Google Workspace. Both are perfect and it is difficult to draw a line between them based on individuality. If your employees rely on Microsoft Office applications such as Word, Excel and PowerPoint to get their work done, a Microsoft 365 business standard plan may be the best choice for email hosting. (Or if you just like Outlook. It’s a great email service.)
Microsoft 365 Business Standard brings all the features you need from hosted email services – sending and receiving email, personal domain addresses, and protection against spam and data loss – with the Office software your employees use Every day at work. With a single subscription of $ 12.50 per user per month, you get email and web-based desktop and mobile websites to Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive and OneNote. (If you just want a web and mobile version like Word or Excel, you can also try the Microsoft 365 Business Basic subscription for $ 6 per user per month. It is directly equivalent to Google Workspace.)
In addition to the standard Office software, Microsoft 365 Business Standard also gives your employees access to a number of Microsoft hybrid work tools, including Microsoft Teams, the company’s competitor to Slack group chat software. And with Microsoft 365 integration you can automate all of these tools.
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Email hosting with a Microsoft 365 subscription is also offered through the Microsoft Exchange, which is also available as an individual subscription if you do not need all the add-ons – for just $ 4 per user per month, it is worth it. Similar to some of the services provided by web hosts. And both the low-cost Exchange Standalone plan and the Microsoft 365 Business Standard offer individual users up to 50GB of mailbox storage, although the Microsoft 365 Business Standard plan also includes OneTrive 1TB storage that can be used for sharing. Large attachments.
If your organization prefers to use cloud-based tools otherwise rely on apps like Google Drive or you just prefer Gmail over Outlook, then Google Workspace is the best choice for email hosting.
Google Workspace is Google’s alternative to Microsoft 365, which combines email hosting with its own communications and collaboration software. With a Google Workspace subscription, you get at least 30GB of cloud storage per user, although Enterprise-level plans offer as much storage as you need, as well as shared contacts and calendars.
You can also access Google’s full-featured workplace communication and collaboration tools, including Chat for Messaging and Meet for audio / video conferencing, Google Drive for cloud storage, Keep notes, and more. Access to Google Docs, Sheets and Slides – some of the most accessible file editing and real-time collaboration tools available. If you use Google Apps you can also automate them with.
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Google management tools are also easier to use and have more advanced functions that businesses need, such as storage vaults for compliance. And since it is still Gmail where your team already knows how to use it, getting started will be easy.
Zoho Workplace is a Microsoft 365 and Microsoft Workspace version of Zoho that offers email, calendar, and contacts, as well as Zoho Live Communications and Collaboration: WorkDrive (for cloud storage), Office Suite (for creating and collaborating on documents, spreadsheets, and presentations). ) And click (for group chat). You can automate Zoho Workplace with integration for Zoho Mail, Zoho Cliq, Zoho Writer and Zoho Connect.
It’s worth mentioning the email client here as well: Zoho Mail is a great modern email version with some useful collaboration features. Instead of sending a long message with a subject and a signature each time, you can send a quick message to a colleague or share an email from a customer you need to collaborate with. It also includes a shared email box so everyone in your marketing group can share the same partner and click search email
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